Resources
Define what your subscribers unlock — manual perks, and the places your connectors gate.
By the end of this page, you'll know how to define the deliverables of your membership — the things a subscriber actually gets when they pay.
In Subscriby vocabulary, a resource is anything a subscription plan unlocks: a place on a connected platform (a private channel, a group, a server) or a manually-tracked digital good. Resources are the middle layer between plans (what members pay for) and access (what they receive).
Navigating to resources. Make sure a project is selected first — use the project picker in the top-left of the dashboard or click Select as Current from the All Projects page. Once a project is selected, open Project Resources from the sidebar.
The resource kinds
Nothing can be added until a connector on the project is connected: the editor shows a Connect a connector first notice pointing at the project's Connectors page, because a resource is what a plan unlocks and nothing is sold before a connector can deliver it. Once one is connected the list offers a Manual Perk, and one gated kind for each kind of place the project's connected connectors can control. The tab strip above the list follows the same rule: All Project Resources, then one tab per kind, so a project with nothing connected shows no kind tabs and a connector that gates something else brings its own.
A manual perk is a placeholder you create yourself — it's not linked to any place on a platform. Use it for anything you fulfil by hand: a Google Drive folder, a Notion workspace, a weekly mentoring call, an Amazon gift card, or any off-platform reward.
- Created directly from the dashboard.
- Title and description are fully free-form — you decide what members see.
- No automation: Subscriby doesn't add or remove anyone from anywhere. Fulfilment is your responsibility.
Description text is shown to the subscriber as-is, so it's the natural place to paste things like secret URLs, access codes, or redemption instructions.
On a project running Telegram the gated kinds are Channel (a private broadcast channel), Group (a private group) and Supergroup (the larger group variant with topics and threaded replies). All three are bot-created only, and the bot must be an administrator of the chat before the resource exists. Access is a personal, single-use invite link per subscriber.
Only Manual resources can be created from the dashboard form. Gated
places appear automatically once the connector confirms it controls the place —
see Linking a place below.
Create a manual resource
Open Create New Resource
From the Project Resources page, click Create New Resource.
Select the Manual type
Select Manual from the list of resource types.
Fill in the fields
-
Title (required) — 5–255 characters. What members see as the deliverable.
Example: "Amazon $50 Gift Card", "Weekly 1:1 Coaching Call".
-
Description (optional) — up to 1,000 characters, with basic HTML formatting (bold, italics, links) allowed. This is where you put the actual content, URL, voucher code, or instructions.
-
Active (toggle, default on) — whether the resource is available to link to plans. Turn off while drafting.
Save the resource
Click Save Changes. The resource appears in your list and can now be linked to any subscription plan.
Linking a place
A place is linked through its connector, which verifies that it has the rights it needs before the resource exists; the resource editor only offers gated kinds while the project runs a connected connector that gates them. There are two ways to do it.
Option A — Request through the connector (recommended for private places)
Connect the connector to the project first — see Connectors.
From Project Resources, click Create New Resource, then pick the kind of place. You'll see an information screen explaining that linking happens through the connector.
Click Send Request. The button beside it opens your project's bot on the platform, where the request is waiting.
The bot asks you to pick the place. Pick the one you want to link, and grant the bot the rights it names when the platform asks.
Refresh the Project Resources page. The new resource appears with the kind you picked, the title pulled from the platform, and the place it is bound to. Toggle Active on to make it available for plans.
Option B — Give the bot the rights yourself
Sometimes the request flow doesn't surface a specific private place in the picker. In that case you can grant the rights yourself:
On the platform, open the place you want to link.
Make your project's bot an administrator there, with the rights the connector names.
The bot detects its new rights, registers the place as a resource on your project, and sends you a confirmation message.
Back in the dashboard, refresh Project Resources. Your new resource appears and can be edited (title, description) or linked to plans.
In the request flow the bot sends you a reply keyboard button (e.g. "Select a Private Channel"); tapping it opens Telegram's picker of your channels, groups and supergroups, and Telegram then prompts you to add the bot as an administrator with Invite Users via Link and Ban Users (or Restrict Members). To grant the rights yourself, open the chat, add your project's bot as an administrator, and give it at minimum:
| Permission | Why the bot needs it |
|---|---|
| Invite Users via Link | To generate unique, trackable join links per subscriber so access is scoped to one person at a time. |
| Ban Users (restrict members) | To remove subscribers when their access expires, is cancelled, or is revoked — without this, cancelled members stay in your group. |
| Post Messages (channels only) | Optional. Enables the bot to send broadcast-style onboarding or notification messages in-channel. |
Full platform detail, including how the bot enforces access afterwards: Telegram integration.
Don't demote or remove the bot from a linked place while subscribers are active. Without its rights, the connector can't enforce access — cancelled subscribers won't be removed, and new ones can't be admitted. If you need to rotate the bot's rights, coordinate with your members first.
Why the rights matter
Subscriby acts as your automated community manager. For that to work safely, the connector needs to be able to issue access (a personal, trackable way in, scoped to one person at a time) and to remove members (when their access expires, is cancelled or is revoked — without this, cancelled members stay inside). Some platforms also let it post in the place, which enables in-place onboarding or notification messages. Each connector names the exact rights on its platform.
Linking resources to plans
A resource is useless until it's attached to at least one subscription plan. The link happens from the plan side, not the resource side:
- Open Subscription plans.
- Create or edit a plan.
- In the Resources section, tick every resource this plan should unlock.
A plan can include many resources (a "VIP" plan that grants a main channel, a private group, and a Manual coaching resource). A resource can be part of many plans (the main channel is included in Basic, Premium, and VIP tiers).
Edit, deactivate, or delete
On the resources list:
- Edit — change title, description, or active status. The kind never changes: a Manual Perk stays a Manual Perk, and a linked place keeps the kind its connector reported when it was linked.
- Deactivate — flip Active off. Plans that reference the resource still work for existing members, but you can't add it to new plans until you reactivate.
- Delete — permanent. Breaks any plan that still references the resource; existing subscribers relying on it lose access the next time the system checks.
Prefer Deactivate over Delete for anything that has or had subscribers on it. Deletion is for resources that were mistakes or are truly retired.
To move a resource to a different place without losing anyone — a new channel replacing one the platform took away, or a planned migration — use Swap & Grant Resource from the row menu instead of deleting and recreating it. Every live member receives personal access to the new place and is admitted automatically. The Health column on the same list shows the last probe result for every linked place. See Swap and grant a resource, Replacing a lost place and How detection works.
Common patterns
Frequently asked
Related
- Connectors — required before you can link a place.
- Subscription plans — where resources are attached to pricing tiers.
- Connectors — each connector's own mechanics, and how its bot enforces access.
- Disaster Recovery — replacing a place that became unreachable, standby places and the live mirror.
How is this guide?
Connectors
Install the platforms your project runs on, connect them, keep an eye on their health, and remove one without losing your members' history.
Payment Methods
Connect the payment gateways your subscribers will use — Stripe, PayPal, Razorpay, Paystack, Skrill, CoinPayments, CeyPay, free Access Codes, or the native payment your connector brings.